Stourport Town Council

Risk Assessment January 2023

Civic Centre, Civic Hall and Stourport Community Centre
Item	Description	Identified Risk	Action take/required	2023 update
1.	Roof of Civic Hall	Hall unusable, claims for loss of income	Reroofing approved by Council Feb 16.	-
2.	Accidents at Civic Hall	Claims, litigation	Inspection, insurance.	-
3.	Civic Group struggle or collapse	Loss of income Empty building - vandalism etc.	Maintain strong, firm relationship Secure the building until re-let	Council decision December 2022 to award new lease to Civic Group for a 5 year period. New lease to be agreed.
4.	Rear of Civic Hall	Failure to let - vandalism, loss of income		Unit let.
5.	Incubator unit offices	Local economy weakens so income falls Problem tenants (not yet arisen) Car parking disputes	Pay for more car park spaces if needed	Continue to monitor. One office advertised to let
6.	Lease with WCC not yet signed	WCC increase service charge WCC create difficulties in relation to tenancy	Chase solicitors to finalise lease	Under discussion
7.	Civic Centre furniture and office equipment	Fire Data Loss	Computer data save Repair and Renewal Fund Insurance Appliance Testing Maintenance Contract/Self Insurance Security Software Contingency Planning Annual Health and Safety inspection	-
8.	Stourport Community Centre	Loss of income Empty building - vandalism etc.	Maintain strong, firm relationship Secure the building until re-let 2 Volunteers managing hall until new lease signed and agreed	Under discussion

Town Council staff, administration and governance
Item	Description	Identified Risk	Action take/required	2023 update
9.	Staff	Loss of key staff especially if at same time	Periods of notice Business continuity plans	New staff have contracts
10.	Governance and business procedures minimal	Exposure to financial loss and claims	Secure Council approval of procedures	-
11.	Responsibility for Health and Safety	Accidents to staff and/or service users, exposure to claims and financial loss and reputational damage	New Health and Safety Contract taken out with Ellis Whittam. Annual Inspections	Town Clerk in contact with Health and Safety Company.
12.	Land and property registration and database	Claims, disputes, admin costs etc.	Establish registration and database. Town Clerk working with WFDC.	Actively being progressed.
13.	Elected members	Insufficient future quantity and/or quality	Initiatives to encourage public interest. Council elections in May 2023.	Website and Facebook page constantly updated when required. Training to be arranged following Elections in May 2023.

Town Council Finances
Item	Description	Identified Risk	Action take/required	2023 update
14.	Unexpected costs or sudden fall in income	Unplanned cuts to services during financial year	The Council budgets carefully each year and maintains a minimum balance of £70,000 and other funds for specific purposes.	Budget report draws members attention to the issue.

Abberley Avenue
Item	Description	Identified Risk	Action take/required	2023 update
15.	Public Open Space (Common Land)	Management and Maintenance	Grass cutting in growing season	-

Areley Kings
Item	Description	Identified Risk	Action take/required	2023 update
16.	Recreation Ground	Management and maintenance Large Hole	Insurance Annual Health and Safety inspection Bollard installed for extra security Taken over MUGA from WFDC Extra benches and bins installed Trees Planted	-

Allotment Land
Item	Description	Identified Risk	Action take/required	2023 update
17. 18.	Kingsway Areley Kings	Management and maintenance of sites. Damage to site, loss of income, non-compiance with rules etc.	Allotment Rep at each location. Insurance. Attendance by Parks Manager at allotment committee meetings.	New rep appointed. New Management Committee to be set up.

Cemetery, Minster Road
Item	Description	Identified Risk	Action take/required	2023 update
19.	Land	Vandalism, Management and Maintenance	Annual Health and Safety inspection, on site staffing, frequent inspections by Cemetery Supt.	-
20.	Cemetery Portakabin	Damage, Fire and Safety of staff and visitors	Insurance. Hazardous substances stored at Memorial Park.	-
21.	Cemetery Toilet Block	Damage, Fire and Safety of staff and visitors	Appliance Testing	-
22.	Cemetery Office Contents	Damage, Fire, theft and Medical Pandemic	Contingency Planning Computerising of cemetery records ongoing.	-

Vale Road / Lion Hill
Item	Description	Identified Risk	Action take/required	2023 update
23.	Public Gardens and War Memorials	Management, Maintenance and Vandalism Weather Damage Safety of general public	Insurance Arboricultural survey Daily visits and visual checks by staff	-

Memorial Park
Item	Description	Identified Risk	Action take/required	2023 update
24.	Stourport Com Centre - Changing Rooms, Building	Damage, Fire and Safety of staff and visitors	Arboricultural 2 year remedial work	-
25.	Stourport Com Centre - Changing Rooms, Contents	Damage Fire and theft	Grass cutting in growing season	-
26.	Memorial Park Bandstand	Materials Damage	Daily visit by staff New benches and bins installed Tree Planting	-
27.	War Memorial Gates, Railings and Play Equipment	Damage and theft	Contingency Planning Annual Health and Safety inspection Green Gym, Play Areas	-
28.	Trees within Memorial Park and other sites	Damage and falls, Safety of general public.	Tree inspection and Management SLA with Wyre Forest District Council	Agreement in place. Ongoing works scheduled.

Open Spaces
Item	Description	Identified Risk	Action take/required	2023 update
29. 30.	Foundry Street Lloyds Meadow	Management and Maintenance and Vandalism	Insurance	-

Riverside
Item	Description	Identified Risk	Action take/required	2023 update
31.	Paddling Pool	Vandalism and Damage Flooding from River Hazardous Chemicals Safety of general public	Insurance Annual cleaning and maintenance programme Pump house securely padlocked Gates securely padlocked when not in use Regular view of Risk Assessment and meetings Contractors employed for daily water and safety checks (during operation of pool)	Continue with improvements and monitoring

Town Clock and Clock Tower
Item	Description	Identified Risk	Action take/required	2023 update
32.	Town Clock and Tower	Management and Maintenance	Weekly inspection Insurance Structural Engineer Inspections	Ongoing

Bus Shelters and Public Seats
Item	Description	Identified Risk	Action take/required	2023 update
33.	Bus Shelters and Public Seats	Management and Maintenance Vandalism	Insurance Inspection Staff patrols	-

Street Lighting
Item	Description	Identified Risk	Action take/required	2023 update
34.	Street Lighting	Management and Maintenance Vandalism	Insurance Inspection Staff patrols	-

Christmas Lights
Item	Description	Identified Risk	Action take/required	2023 update
35.	Christmas Lights	Management and Maintenance	Insurance Staff and Volunteer Training Health and Safety inspection Regular view of Risk Assessment and planning meetings	Christmas lights securely stored in portakabin at Cemetery. Recruiting of event volunteers

Vehicles and Machinery
Item	Description	Identified Risk	Action take/required	2023 update
36.	General Purpose Van John Derre Mini Tractor John Derre Pedestrian Mower	Management and Maintenance Theft and Vandalism	Insurance Servicing and testing Repair and Renewal Fund	Possible replacement of John Derre mini tractor

Civic Items
Item	Description	Identified Risk	Action take/required	2023 update
37.	Mayor's Robe Chain and Badge Coat of Arms and Silver Casket Display Case, Chest and Contents	Theft and damage	Insurance Items stored securely	-

Contracts
Item	Description	Identified Risk	Action take/required	2023 update
38.	Contracts	Management Liquidation/Bankruptcy	Risk Register Contingency Planning Engagement of specialists Council Standing Orders Financial Regulations Minimise no. of contracts entered into	-