| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Roof of Civic Hall | Hall unusable, claims for loss of income | Reroofing approved by Council Feb 16. | - |
| Accidents at Civic Hall | Claims, litigation | Inspection, insurance. | - |
| Civic Group struggle or collapse |
Loss of income Empty building - vandalism etc. |
Maintain strong, firm relationship Secure the building until re-let |
New lease being arranged for 3 years. |
| Rear of Civic Hall | Failure to let - vandalism, loss of income | - | Unit let. |
| Incubator unit offices |
Local economy weakens so income falls Problem tenants (not yet arisen) Car parking disputes |
Pay for more car park spaces if needed | Continue to monitor. All offices are let. |
| Lease with WCC not yet signed |
WCC increase service charge WCC create difficulties in relation to tenancy |
Chase solicitors to finalise lease | Under discussion. Contact has now been made and progressing. |
| Civic Centre furniture and office equipment |
Fire Data Loss |
Computer data save Repair and Renewal Fund Insurance Appliance Testing Maintenance Contract/Self Insurance Security Software Contingency Planning Annual Health and Safety inspection |
Contingency Plan in progress. |
| Stourport Community Centre | Loss of income Empty building - vandalism etc. |
Maintain strong, firm relationship |
Managed by Town Council. Promotion of centre is through Facebook and website. |
Elizabeth Mills Centre |
Empty building - vandalism etc. | Maintain strong, firm relationship | Taken over in December 2023. Lease continues until 2026. |
Risk assessment January 2024
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Staff | Loss of key staff especially if at same time | Periods of notice Business continuity plans |
New staff have contracts |
| Governance and business procedures minimal | Exposure to financial loss and claims | Secure Council approval of procedures | - |
| Responsibility for Health and Safety | Accidents to staff and/or service users, exposure to claims and financial loss and reputational damage | Health and Safety Contract taken out with WorkNest (formerly Ellis Whittam.) Annual Inspections | Town Clerk in contact with Health and Safety Company. |
| Land and property registration and database | Claims, disputes, admin costs etc. | Establish registration and database. Town Clerk working with WFDC. | Actively being progressed. |
| Elected members |
Insufficient future quantity and/or quality | Initiatives to encourage public interest. Council elections in May 2023. | Website and Facebook page constantly updated when required. |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Unexpected costs or sudden fall in income | Unplanned cuts to services during financial year | The Council budgets carefully each year and maintains a minimum balance of £70,000 and other funds for specific purposes. | Budget report draws members attention to the issue. |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Public Open Space (Common Land) | Management and Maintenance | Grass cutting in growing season | - |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Recreation Ground | Management and maintenance | Insurance Annual Health and Safety inspection Bollard installed for extra security Extra benches and bins installed Taken over MUGA from WFDC Trees Planted |
- |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
|
Kingsway Areley Kings |
Management and maintenance of sites. Damage to site, loss of income, non-compliance with rules etc. | Allotment Rep at each location. Insurance. Attendance by Parks Manager at allotment committee meetings. |
New management committee set up. |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Land | Vandalism, Management and Maintenance | Annual Health and Safety inspection, on site staffing, frequent inspections by Cemetery Supt. | - |
| Cemetery Portakabin |
Damage, Fire and Safety of staff and visitors |
Insurance. Hazardous substances stored at Memorial Park. |
- |
| Cemetery Toilet Block | Damage, Fire and Safety of staff and visitors | Appliance Testing | |
| Cemetery Office Contents | Damage, Fire, theft and Medical Pandemic |
Contingency Planning Computerising of cemetery records ongoing. |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
|
Public Gardens and War Memorials |
Management, Maintenance and Vandalism Weather Damage Safety of general public |
Insurance Arboricultural survey Daily visits and visual checks by Staff |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Stourport Community Centre - Changing Rooms, Building | Damage, Fire and Safety of staff and visitors | Arboricultural 2 year remedial work | - |
| Stourport Community Centre - Changing Rooms, Contents | Damage Fire and theft | Grass cutting in growing season | |
| Memorial Park Bandstand | Materials Damage |
Daily visit by staff New benches and bins installed Tree Planting |
Bandstand railings repairs in 2023 |
| War Memorial Gates, Railings and Play Equipment | Damage and theft |
Contingency Planning Annual Health and Safety inspection Green Gym, Play Areas |
- |
| Trees within Memorial Park and other sites | Damage and falls, Safety of general public. |
Tree inspection and Management SLA with Wyre Forest District Council |
Agreement in place. Ongoing works scheduled. |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
|
Foundry Street Lloyds Meadow |
Management and Maintenance and Vandalism | Insurance | - |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Paddling Pool |
Vandalism and Damage Flooding from River Hazardous Chemicals Safety of general public |
Insurance Annual cleaning and maintenance programme Pump house securely padlocked Contractors employed for daily water and safety checks (during operation of pool) Regular view of Risk Assessment and meetings Gates securely padlocked when not in use |
Continue with improvements and monitoring |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Town Clock and Tower | Management and Maintenance |
Weekly inspection
Insurance
Structural Engineer Inspections
|
Ongoing |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Bus Shelters and Public Seats |
Management and Maintenance Vandalism |
Insurance Inspection Staff patrols |
- |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Street Lighting |
Management and Maintenance Vandalism |
Insurance Inspection Staff patrols |
- |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Christmas Lights | Management and Maintenance |
Insurance Staff and Volunteer Training Health and Safety inspection Regular view of Risk Assessment and planning meetings |
Christmas lights securely stored in portakabin at Cemetery. Recruiting of event volunteers |
|
Description |
Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
|
General Purpose Van John Derre Mini Tractor John Derre Pedestrian Mower |
Management and Maintenance Theft and Vandalism |
Insurance Servicing and testing Repair and Renewal Fund |
New equipment purchased in 2023 (battery rather than petrol). |
| Description | Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
|
Mayor's Robe Chain and Badge Coat of Arms and Silver Casket Display Case, Chest and Contents |
Theft and damage |
Insurance Items stored securely |
- |
|
Description |
Identified risk | Action taken/required | 2024 update |
|---|---|---|---|
| Contracts |
Management Liquidation/Bankruptcy |
Risk Register Contingency Planning Engagement of specialists Council Standing Orders Financial Regulations Minimise no. of contracts entered into |
- |